Facilities Coordinator
Job Summary: The Facilities Coordinator is responsible for assisting with maintenance and repair of the organization's facilities, ensuring a safe, clean, and functional environment for staff and clients. This role involves coordinating and performing routine maintenance activities, managing service contracts/vendors, and assisting with supervision of temporary or contracted janitorial staff, as needed, to assure adequate coverage to meet the maintenance needs of the facility.
Key Responsibilities:
• Develop and implement a comprehensive maintenance schedule for the facility and vehicles, including routine inspections, preventive maintenance, and repairs.
• Perform preventive maintenance, inspections and make or schedule repairs as needed.
• Coordinate maintenance activities with internal teams and external contractors to ensure timely and efficient completion of tasks.
• Provide guidance, training, and support as needed to other janitorial/maintenance staff; ensure work is done safely and effectively.
• Assist with room set up requests for company meetings including clean-up and related janitorial duties.
• Assist in the preparation and management of the maintenance budget, ensuring cost-effective solutions and adherence to financial guidelines.
• Ensure all maintenance activities comply with safety regulations and organizational policies, conducting regular safety audits and addressing any issues promptly.
• Maintain an inventory of maintenance supplies and equipment, ordering replacements as necessary and ensuring proper storage and usage.
• Keep accurate records of maintenance activities, including work orders, inspections, and repairs, and prepare regular reports for management.
• Respond to maintenance emergencies promptly, coordinating with relevant personnel to resolve issues and minimize disruption to operations.
• Follows established safety guidelines and immediately reports all hazardous conditions or equipment safety issues to manager.
Minimum Qualifications/Requirements:
• High school diploma or equivalent; additional technical training or certification in maintenance or facilities management preferred.
• Minimum of 3 years of experience in facilities/maintenance coordination or a related field.
• Must have a valid Texas Driver's License.
• Willingness to undergo a mandatory Motor Vehicle Report check is required.
• Excellent customer service, communication, and interpersonal skills are required.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
• Knowledge of safety regulations and best practices in maintenance and facilities management.
• Must have familiarity using a PC, Microsoft Office and experience with web-based applications; able to operate standard office equipment, including fax machine, copier, telephone, etc.
• Able to be flexible and adapt to changing environments, make decisions in stressful situations and prioritize and reprioritize tasks and projects.
• Highly motivated and able to work independently.
- Physical demands include:
- Lifting & carrying 25-50 lbs. on a regular basis li>Standing and walking frequently; occasionally; climbing stairs and ladders occasionally.
- Ability to use hands and arms for repetitive motion.
- Ability to quickly and easily navigate the building as required to meet job functions.
