Payroll & Benefits Specialist
About the Job:
The ideal candidate will be responsible for managing payroll processes and administering employee benefits programs including FMLA and worker’s compensation, ensuring compliance with relevant regulations, and providing exceptional support to our employees. This role requires a high level of accuracy, confidentiality, and a solid understanding of payroll and benefits administration.
Key Responsibilities:
• Serves as primary contact for any payroll and benefits related inquiries and concerns.
• Processes and manages the company’s bi-weekly payroll, ensuring timely and accurate payment of salaries and wages.
• Maintains accurate payroll updates, including new hires, terminations, and changes to pay rates; secures proper approval for all pay changes/adjustments.
• Verifies, maintains and updates employee payroll records, including deductions, benefits, tax withholdings, and 403(b) contributions.
• Collaborates with other HR and finance department team members to ensure seamless payroll/benefits administration.
• Conducts regular audits of payroll procedures and records to ensure accuracy and compliance.
• Assists with annual filings, such as EEO-1 reporting, ACA, OSHA reporting and any other applicable reports required by regulatory agencies.
• Administers employee benefits programs, including health insurance, retirement plan, and other company-sponsored benefits.
• Supports the benefits annual open enrollment process, ensuring employee eligibility is maintained in the HRIS system and updates benefits data as needed.
• Conducts benefits orientation and updates benefits training presentations as needed.
• Administers COBRA for group health plans and ensures compliance with all relevant regulations.
• Reviews monthly insurance invoices and reconciles them with employee withholding records.
• Administers and manages leave requests including FMLA.
• Files and manages workers' compensation claims, ensuring timely and accurate processing.
Minimum Qualifications/Requirements:
• Bachelor’s degree in Human Resources, Business Administration, Accounting, Finance, or a related field. Relevant experience may be considered in lieu of a degree.
• 2-4 years’ experience handling employee benefits including FMLA and Worker’s Compensation claims administration; solid understanding of payroll processing utilizing HRIS or other payroll related software systems.
• In-depth knowledge of payroll and benefits administration, including relevant laws and regulations.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Exceptional attention to detail and organizational skills.
• Strong analytical and problem-solving skills.
• Ability to handle sensitive information with the highest degree of integrity and confidentiality.
• Strong communication and interpersonal skills.
